Privacy Policy

1. Who We Are

Halls of Data Ltd is a company registered in England and Wales (Company Number: 16752062) with its registered office at Lynton, Station Road, Northumberland, NE47 9PY. We are the “Data Controller” for the purposes of data protection laws.

2. What Data We Collect

We may collect and process the following personal data:

• Name, email address, and any other details you provide via our website contact form.
• Communications you send to us by email or phone.
• Information provided when we enter into a contract to deliver services.

3. How We Use Your Data (Lawful Basis)

We process personal data on the following lawful bases:

• Consent: where you provide your details through our contact form.
• Legitimate interests: to follow up with business enquiries, proposals, and relevant professional outreach.
• Contract: to deliver services where you are a client.

4. How We Store and Share Your Data

• Data is stored securely within Microsoft 365 services, including email, OneDrive, SharePoint, and Excel.
• We may also store aggregated contact information in spreadsheets for business use.
• We do not sell or share your data with third parties.
• We may share data with trusted service providers, such as Microsoft or our website host, solely for the purposes of delivering our services.

5. Data Retention

We keep personal data for no longer than is necessary:

• We retain personal data for as long as it is necessary to fulfil the purposes outlined in this Privacy Policy, or as required by law. If you contact us to request deletion of your data, we will act promptly.
• Client data will be retained for the duration of our contract and a reasonable period afterwards, usually up to 6 years, for legal/financial record-keeping.

6. Your Rights Under GDPR

You have the right to:

• Request access to the personal data we hold about you.
• Request correction of any inaccuracies.
• Request deletion of your data.
• Object to or restrict our processing.
• Withdraw consent where processing is based on consent.
• Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your rights are not being respected.

To exercise these rights, please contact us at: privacy@hallsofdata.co.uk

7. Cookies

Our website may use cookies. Please see our separate Cookie Policy for more information.